# Attach files and photos

> Keep photos, drawings, CAD files and certificates on the record they describe, one record at a time or one file to many records.

Source: https://www.speclatch.com/guide/records/attach-files-and-photos
Who: Admin or Engineering. Plan: Every plan.
Last verified: 2026-11-11

A photo, an outline drawing or a test certificate belongs with the product it describes. Kept on a shared drive, it drifts out of step with the record, and nobody is sure which file is current. Attached to the record, it travels with it: the first image becomes the record's picture in the grid, on the record page, on the portal and on spec sheets.

## Where files live

Files go into a field of the **Files** type, so a table needs one before you can attach anything. A table can have several, such as *Photos* and *Drawings*, each with its own visibility tier. Put pictures customers may see in a Public field and internal drawings in an Internal one, because the portal shows only public files of published records. See [Field types](/guide/tables/field-types) to add one.

The record's picture is the first image in the table's *Primary image* field. Unless someone picks one on **Fields**, that is the first Files field.

SpecLatch accepts images, PDF, Office documents, CSV and text files, ZIP archives and CAD files such as DWG, DXF, STEP, IGES, STL and native SolidWorks, Inventor and CATIA parts. Each file can be up to 25 MB, and a field holds up to 20 files. Files count toward your plan's storage.

## Before you start

- You need the Admin or Engineering role.
- The record is a Draft. Files on other records show, but can't change.

## Attach files to one record

1. In the grid, hover the record's row and click its expand icon to open the record page.
2. In the *Files & images* card, click **Upload** beside the field's name.
3. Pick a file. It saves at once; upload more files the same way, one at a time.

![The Files & images card of a draft pump: the Renders & drawings field marked primary image, its tier dot, an Upload button and one pump render.](https://www.speclatch.com/guide/records/attach-files-and-photos-1.png)

*Each Files field has its own Upload button; images show as thumbnails.*

In the grid, double-click a Files cell to open the same list without leaving the table.

## Attach one file to many records

Use this for a file that several records share, such as the installation manual of a whole series.

1. In the grid, tick the records.
2. Click **Set field** in the bar that appears.
3. Under *Field*, pick the Files field.
4. Click **Choose File** and pick the file.
5. Click **Apply to 2**, or however many records you ticked.

![The Set a field on 2 records dialog with the Renders & drawings field chosen, a Choose File button, and Apply to 2.](https://www.speclatch.com/guide/records/attach-files-and-photos-2.png)

*Each ticked record gets its own copy of the file.*

Each record gets its own copy, up to 100 records at a time. Records that aren't drafts are skipped, and the message after says which.

> **Deleting a file.** Click the bin on an image or beside a file name, then confirm. The file is deleted from storage, so this can't be undone.

> **Tip:** For a document many records share, such as a certificate, the **Documents** library keeps one copy that you link to records and tables.

## What happens after

The record's history lists each file added or removed. Once the record is published, its portal page offers the files of its public fields for download, and shows its picture when that comes from a public field.