# Print a catalog and set your branding

> Choose which published records a catalog prints, generate it from the grid, and set the logo, colors and footer your documents and portal share.

Source: https://www.speclatch.com/guide/documents/catalog-and-branding
Who: Admin, Engineering or Marketing. Plan: Growth plan and up.
Last verified: 2026-11-11

A catalog puts a whole table in one PDF: a one-page size table, or a page per product behind a contents page. Your branding is set once, and every catalog, spec sheet and portal page carries the same logo and colors.

## Which records a catalog prints

A catalog prints the Published records of one table, and only their Public fields, whoever generates it. Saved views don't change it, because its choice of records lives in its template, not in anyone's grid. A catalog prints up to 500 records; past that, it says it shows the first 500.

The template chooses them in one of two places:

- On a page with a *Records* element, each record is one row. *Sort* sets the order, and *Only rows tagged (optional)* keeps the records carrying the tags you tick.
- On a page set to *Repeats per record*, the page prints once per record. *Record order* and *Filter by tags*, under *Pages*, do the same.

With two or more tags, *Match* sets whether a record needs all of them or any.

## Before you start

- Catalogs need the Growth plan and up. Branding works on every plan.
- You need the Admin, Engineering or Marketing role. Branding needs Admin.
- To print only some records, tag them first: tick them in the grid and click **Tag**.
- Without a catalog template, a table prints the built-in catalog: a cover with contents, then a page per record. For your own, create a template for a *Catalog* and assign it, as in [Design a template](/guide/documents/design-a-template).

## Choose the records

1. On **Templates**, click the catalog template's name to open the designer.
2. In *Layers*, click **Records**.
3. Under *Sort*, pick the order, such as *Flow at BEP*.
4. Under *Only rows tagged (optional)*, tick *Stock item*.
5. Click **Save**.

![Records element settings: Sort set to Flow at BEP and the Stock item tag ticked.](https://www.speclatch.com/guide/documents/catalog-and-branding-1.png)

*A ticked tag keeps only the records that carry it.*

Ticking *Stock item* cuts the pump size table from 10 published pumps to the 3 kept in stock.

## Generate the catalog

1. Open the table's grid and click **Export**.
2. Under *PDF language*, keep *Default language* or pick [another language](/guide/documents/languages).
3. Under *Generate*, click **Catalog PDF**, or a template's name when the table offers several.
4. Wait while the menu reads *Generating catalog…*, then open **Export** again and click **Open catalog PDF**.

![The grid's Export menu: Catalog PDF under Generate, All spec sheets, and the PDF language select.](https://www.speclatch.com/guide/documents/catalog-and-branding-2.png)

*Pick the language first, then the catalog.*

The new catalog replaces the one of the same template and language, and anyone in the workspace can open it from the grid or **Documents**.

## Set your branding

Each setting reaches its own places:

- *Company name*, *Logo* and *Accent color* show on spec sheets, catalogs and the portal.
- The *Brand palette* is what the designer's color pickers offer first.
- The *Document footer / contact block* prints on the built-in layouts and wherever a template uses the `{contact}` token.

1. Open **Branding** in Settings.
2. Under *Logo*, click **Upload** and pick a PNG, JPEG, SVG or WebP file up to 2 MB. It saves at once.
3. Set the *Accent color* with the swatch or a hex code.
4. Click **+ Add a color** for each brand color, up to six, and name it.
5. Type your address and contact details in the footer box.
6. Click **Save branding**.

![The accent color with its preview, and a brand palette of three named colors.](https://www.speclatch.com/guide/documents/catalog-and-branding-3.png)

*The palette only feeds the designer's color pickers.*

> **Tip:** In the designer, use the *Brand accent* chip rather than the accent's hex code, so elements follow the accent when it changes. Palette colors are copied and don't follow.

## What happens after

New documents carry the new branding at once, while PDFs already generated keep their look until you generate them again. A catalog is also flagged stale when one of its published records changes; see [Documents & the designer](/guide/documents).